How do I renew my registration?

Renewing your registration is simple.  There are 2 ways you can renew your application to continue as a registered motor vehicle trader – online or paper.

Online – the quickest and easiest way to complete an application is to use our online service available through Renew my registration.

Paper – open the relevant application form, type in the requisite data (using the tab key or mouse to navigate from field to field), print out and post to the address on the form.

Online service

NB: Ensure you have your credit card (VISA, MasterCard, Diners, American Express) available as payment of the NZ$583.00 fee will be required during this process.

Select Renew my registration from the left hand menu.

1. Enter your ‘MVT File number’ and ‘MVT Key’.
2. Select Continue.
3. The ‘Application for Motor Vehicle Trader’ menu screen will be displayed.
4. Check your application information recorded online is current.  Make changes to update your application as required.
5. Select the Renew Registration button from the ‘Application for Motor Vehicle Trader’ screen.
6. The Pay Now screen will be displayed.
7. Submit the NZ$583.00 (GST inclusive) renewal fee.  After payment of the fee, a confirmation screen will be displayed and the required statutory declaration(s) along with an invoice will be emailed to you.
8. These documents, in which each person declares that they are not disqualified from registration as a motor vehicle trader, must be signed by each person, witnessed by a solicitor, a Justice of the Peace or other person authorised to take a statutory declaration under the Oaths and Declarations Act 1957, and returned to our office.
9. You have 20 days in which to complete and fax the statutory declarations back to our office.
   Note: The sooner you return your correctly completed statutory declarations, the sooner your registration as a motor vehicle trader will be renewed.
10. On receipt of all required statutory declarations, Ministry of Economic Development staff will carry out a pre-renewal check.  If the requirements are met, the registration will be renewed and a new certificate of registration will be emailed within 24 hours during the business week.
    Note: If a problem is found with your renewal and registration cannot be completed, you will be sent a letter outlining the problem, and advising the steps required to complete the registration process.

Renew my registration now!

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MVT Key

Your MVT Key is a unique password given to your motor vehicle trader registration. The renewal letter sent to you will contain this key, along with your MVT File Number. If you have lost your MVT Key, please call our Business Service Centre toll free on 0508 668 678.

Paper forms

Should you prefer to fill out paper forms and post them to our office for processing, forms for renewal are available here.  Enter the relevant data and print the forms out.

Ensure that the statutory declaration(s) have been completed by all applicants, signed and witnessed in front of an authorised person.  These documents, in which each person declares that they are not disqualified from registration as a motor vehicle trader, must be signed by the applicant, witnessed by a solicitor, a Justice of the Peace or other person authorised to take a statutory declaration under the Oaths and Declarations Act 1957.

Post all documents, including payment to the address on the form.

Provided all information contained in the renewal application is correct, your application will be processed within three working days of receipt and a new certificate of registration posted to you.

Statutory declarations

It is a requirement of sections 39, and 31 to 38 of the Motor Vehicle Sales Act 2003 that all applicants will need to complete a new statutory declaration each time your motor vehicle trader registration is renewed. The statutory declarations previously submitted apply specifically to that previous application only.

If a statutory declaration is submitted that relates to a previous application it will not be accepted and renewal will not be complete.

See the How do I register? section for information on:

• who needs to complete a statutory declaration, who can witness a statutory declaration and;
• how to make a statutory declaration outside of New Zealand.
  

How long does renewal take?

Online application – once all correctly completed statutory declarations have been returned, and provided there are no problems with your application for renewal, your application will be processed and renewed within 24 hours.

Paper application – provided all forms have been completed correctly and that there are no problems with your application for renewal, your application will be processed and renewed within 3 working days.

Common problems with renewal applications

Director details in the motor vehicle trader application do not match those of the registered company.

• The ‘submit’ application button has not been clicked (for online applications).
• Statutory declarations have not been witnessed by an authorised person.
• Information in the statutory declaration does not match the information recorded in the application, i.e. name differs, date of birth is different, address is different.
• Statutory declarations submitted relate to the previous registration period.
• Some or all statutory declarations have not been returned to the Registrar to complete application.

If a problem is found with your renewal and registration cannot be completed, you will be sent an email outlining the problem, and advising the steps required to complete the registration process.

Important: If you believe you have submitted all documents necessary to register as a motor vehicle trader but have not received a Certificate of Registration within five working days of submission, please call our Business Service Centre toll free on 0508 668 678.