Document Actions

How to renew your registration

Renewing your registration is simple.  There are two ways you can renew your application to continue as a registered motor vehicle trader – online or paper.

 

  • Online – the quickest and easiest way to complete an application is to use our online service available through Renew my registration.
  • Paper – open the relevant application form, type in the requisite data (using the tab key or mouse to navigate from field to field), print out and post to the address on the form.

 

Online service

Note | Ensure you have your credit card (Visa, MasterCard, Diners, American Express) available as payment of the $595.95 fee will be required during this process.

 

Select Renew my registration from the left hand menu.

  1. Enter your ‘MVT File number’ and ‘MVT Key’.
  2. Select Continue.
  3. The ‘Application for Motor Vehicle Trader’ menu screen will be displayed.
  4. Check that all information listed on your application is correct and up to date.
  5. Select the Renew Registration button from the ‘Application for Motor Vehicle Trader’ screen.
  6. The 'Pay Now' screen will be displayed.
  7. Submit the $595.95 (GST inclusive) renewal fee. After payment of the fee, a confirmation screen will be displayed and the required certificates, along with an invoice, will be emailed to you.
  8. These documents, in which each person confirms that they are not disqualified from registration as a motor vehicle trader, must be signed by each person and returned to our office.
  9. You have 20 days in which to complete and fax the certificates back to our office. After 20 business days the registration will abandon and you will be required to re-register under a new trader number, this includes paying the application fee again.
    Note | The sooner you return your correctly completed certificates, the sooner your registration as a motor vehicle trader will be renewed.
  10. On receipt of all required certificates, Ministry of Business, Innovation & Employment staff will carry out a pre-renewal check. If the requirements are met, the registration will be renewed and a new certificate of registration will be emailed within 24 hours during the business week.
    Note | If a problem is found with your renewal and registration cannot be completed, you will be sent a letter outlining the problem, and advising the steps required to complete the registration process.

 

[internal link] Renew your registration now.

 

Top

 

Note | You will need your MVT Key

Your MVT Key is a unique password given to your motor vehicle trader registration. The renewal letter we send you will contain this key, along with your MVT File Number. 

If you have lost your MVT Key please call us on freephone 0508 668 678.

 

Paper forms

If you prefer to fill out paper forms and post them to our office for processing, forms for renewal are available here. Enter the relevant data and print the forms out.

Ensure that the certificates have been completed by all applicants and have been signed and dated.

Post all documents, including payment, to the address on the form.

Provided all information contained in the renewal application is correct, your application will be processed within five working days of receipt and a new certificate of registration posted to you.

 

Statutory declarations and certificates

Changes to the Motor Vehicle Sales Act 2003 (introduced in the Motor Vehicle Sales Amendment Act 2010), removed the requirement for witnessed statutory declarations to be completed when a registered motor vehicle trader renews their current registration. Instead a certificate can be completed.

 

What is the difference between a statutory declaration and a certificate?

The certificate confirms that you are not disqualified from registration as a motor vehicle trader in your own right in terms of sections 24 or 25 of the MVSA, and does not need to be witnessed by a person authorised under the Oaths and Declarations Act 1957.

The statutory declaration form is split into three parts. See below for an explanation of which part may apply to you.

 

Part A - Individual Registration renewal

If you are renewing your existing motor vehicle trader registration you need to sign Part A of the statutory declaration / certificate form. The certificate must be signed by the individual concerned and does not have to be witnessed by a person authorised under the Oaths and Declarations Act 1957.

Please note, if you are completing a new application to become a registered motor vehicle trader you must complete Part C (the statutory declaration) and have the form witnessed by a person authorised under the Oaths and Declarations Act 1957.

 

Part B - CompanyRegistration renewal

If you are a company trader and you are renewing your existing motor vehicle trader registration you need to sign Part B of the statutory declaration /certificate form.

Note, only one director or person concerned in the management of the company is required to sign a certificate confirming that every person concerned in the management of the company is not disqualified from registration as a motor vehicle trader in his or her own.

If you have become concerned in the management of an already registered company, and ordinarily spend fewer than 300 days each calendar year in New Zealand, that person can sign a certificate stating that they are not disqualified from registering as a motor vehicle trader. The certificate must be signed by the individual concerned and does not have to be witnessed by a person authorised under the Oaths and Declarations Act 1957.

Part C

If you are completing a new application to become a registered motor vehicle trader, you must complete a statutory declaration (Part C of the form) stating that you are not disqualified from registering as a motor vehicle trader.

If you are a company and you are completing a new application to become a registered motor vehicle trader, each person concerned in the management of the company must complete a statutory declaration (Part C of the form) stating that they are not disqualified from registering as a motor vehicle trader.

If you have just become concerned in the management of an already registered company, you must complete a statutory declaration (Part C of the form) stating that you are not disqualified from registering as a motor vehicle trader. However, if a person becomes involved in the management of an currently registered company and ordinarily spends fewer than 300 days each calendar year in New Zealand, that person can sign a certificate stating that they are not disqualified from registering as a motor vehicle trader.
 

How long does renewal take?

Online application – provided there are no problems with your application for renewal, once all correctly completed certificates have been returned your application will be processed and renewed within 5 business days.

Paper application – provided all forms have been completed correctly and that there are no problems with your application for renewal, your application will be processed and renewed within ten working days.

 

Common problems with renewal applications

  • Director details in the motor vehicle trader application do not match those of the registered company (for example, if the registered company has two directors then the motor vehicle trader application must record the same two directors and their names must be entered in exactly the same way).
  • The SUBMIT application button has not been clicked (for online applications).
  • Statutory declarations have not been witnessed by an authorised person.
  • Information in the statutory declaration does not match the information recorded in the application. That is, name differs, date of birth is different or address is different.
  • A certificate has been signed and returned, however a statutory declaration should have been completed (in the instance of a new director being added to a company renewal).
  • A Part A certificate has been completed however a Part B was required, or vice versa
  • Some or all statutory declarations or certificates have not been returned to the Registrar to complete application.
  • An individual has submitted an application to register as a motor vehicle trader however the trading name they have listed is a registered company with the individual listed as a director.


If a problem is found with your renewal and registration cannot be completed, you will be sent an email outlining the problem, and advising the steps required to complete the registration process.

 

IMPORTANT | If you believe you have submitted all documents necessary to register as a motor vehicle trader but have not received a Certificate of Registration within five working days of submission, please call us on freephone 0508 668 678.

 

Last updated 11 June 2015

Resources

Registered traders have a number of obligations under the MVSA.  To find out more about these have a look at the Trader obligations.


Related websites

Companies Office

Commerce Commission

Land Transport New Zealand

New Zealand Customs Service

Inland Revenue